The Two Magic Words
The big secret of dealing with people (or customers) is often overlooked or forgotten. It’s simply saying “thank you” consistently, personally and, above all, sincerely. These two words work marketing magic because customers want to feel important.
Saying “thank you” is an act of kindness, besides. But don’t say “thank you” for the sake of flattery. It must be sincere. As Ralph Waldo Emerson once said, “You can never say anything but what you are.”
“Thank You” Promotes Referrals
The uncertainty of referrals can be disconcerting. Can you control them? No. Can you influence them? Absolutely.
First you must provide a valuable product or service for customers. (You’re already doing this, right?) But perhaps you can make an even bigger difference in their minds by your continued interest after you’ve delivered the product or service.
Each customer has a different level of satisfaction with your products and services. However, all customers to whom you say “thank you” are satisfied that they’re important to you. This can determine whether you’ll continue a relationship with them and get referrals.
“Thank You” as Direct Mail or E-mail
If you’ve never used direct mail and are considering it, start a thank-you correspondence program. If you’ve used direct mail or e-mail but haven’t sent thank-you letters or e-mails, start now.
The thank-you letter or e-mail to your customers is targeted (you know them, they know you), personal and effective. It’s guaranteed to receive a positive response.
Furthermore, it’s a pleasant surprise if it’s snail mail. They see your envelope. They think, this must be something for me to review, to sign, or worse a bill. Surprise! They’re appreciated; they’re important. And you’re the one telling them so.
Write a thank-you letter or e-mail at every opportunity. But don’t send one with an invoice or other correspondence. Always send it separately.
Writing the Thank-You Letter or E-mail
The thought behind a thank-you letter or e-mail may seem simple, but writing one can be tricky. Here are some tips for writing a winning thank-you letter or e-mail:
- Keep it brief. A half dozen lines (or fewer) are sufficient.
- Make it sincere. This is crucial. If you aren’t careful, it can sound awkward, even when you’re trying to be sincere.
- Start with “thank you.” Dear Ms. Johnson (or first name, if appropriate): Thank you for …
- Make the tone warm, but professional. Be friendly, but keep it businesslike.
- Reinforce a positive. Jog their memory of a positive aspect of the relationship.
- Offer your continued support. If I can help, please call …
- End with “thank you.” Thanks again for …
- Use an appropriate closing. Sincerely, Best regards.
- No ulterior motive. Make it a pure “thank you,” otherwise sincerity is jeopardized.